World Clock Meeting Planner
Find a meeting time that works across every time zone — free, DST-accurate, no signup.
Planner settings
Add at least two cities to compare working hours.
Add cities to find the best meeting time.
How to use
- Add each participant's city — your home time zone is detected automatically.
- Pick the meeting date. Daylight saving time is handled for you.
- Read the color grid, or press Use this time to jump to the best overlap.
- Copy the local-time summary or add the meeting straight to your calendar.
Other Tools
Find the best time to meet across time zones
A world clock tells you what time it is somewhere else. A meeting planner answers the more useful question: when can everyone reasonably attend? Add each participant's city and this planner lays their working hours side by side, then highlights the slot where the most people are awake and at their desk — so you stop doing timezone math in your head and pick a time in seconds. It is free, needs no signup, and puts no limit on how many cities you compare.
How the meeting planner works
Add the cities your participants are in — your own time zone is detected automatically. Choose the meeting date, and the grid fills with each city's local time for every hour of your day, colour-coded by whether that hour is inside their working hours, early or late, or the middle of the night. Press Use this time to jump straight to the best overlap, then copy a clean summary or send the meeting to your calendar.
Why daylight saving time breaks manual math
Fixed offset math is unreliable because daylight saving time does not start and end on the same day everywhere. The US and Europe switch on different weekends, the southern hemisphere switches in opposite months, and much of Asia and Africa never switch at all. There are also half-hour and 45-minute offsets — India is UTC+5:30, Nepal UTC+5:45. A single mistake means someone joins an hour early or misses the call entirely. This planner reads each city's live rules for the date you choose, so the conversion is always right.
Built for distributed teams and global clients
Distributed teams use it to schedule daily standups, sprint planning and retrospectives across regions without confusion. Freelancers and sales teams use it to book client calls without landing on someone's midnight. When the same team meets every week, use it to rotate the inconvenient slot fairly instead of always waking the same region early.
World clock, meeting timer, or meeting planner?
Use the World Clock to see the current time in other cities at a glance. Use the Meeting Timer to keep a live meeting on schedule with a countdown. Use this Meeting Planner before the meeting to pick a date and time that works for everyone across time zones. They are three different jobs — this one is about finding the slot.
Frequently asked questions
Is the meeting planner free?
Yes. It runs in your browser with no signup, no zone limit and no ads on the planner itself.
How does it handle daylight saving time?
It uses your browser's built-in IANA time zone data, the same database operating systems use, so every city shows the correct offset for the date you pick, including DST transitions.
How many cities can I compare?
As many as you need. Add every participant's city and the grid grows to fit them.
Can I set different working hours per person?
Yes. Each city defaults to 9 to 6, and you can adjust the working hours for any city so the overlap reflects real availability.
Can I add the meeting to my calendar?
Yes. Pick a time, then add it to Google Calendar or Outlook, or download an .ics file for Apple Calendar and most other apps. You can also copy a clean local-time summary to paste into an invite.
What is the difference between this and a world clock?
A world clock shows what time it is right now in other cities. This planner shows every participant's local time for a date you choose so you can find one slot that works for everyone.